Studio 3 – Project Management Review

Design, Graphic Design, Project Management

For the project I’ve been working on this trimester (Grinders Coffee House), I have completed all of the deliverables I set out to do from week 1. This was the initial list I came up with:

  • Deliverables:
    • Logo
      • Stamp
    • Signage
      • A frame sign
    • Uniforms
      • T-shirt
    • Packaging
      • Take-away Cup / Cup Sleeve
      • Menu
    • Business Card / Loyalty Card
    • Video Advertisement
    • A1 Poster
    • Social Media pages
    • Icon set
  • Desirables:
    • Packaging
      • Coffee Beans / Cold Press Bottle Label
    • Decor of café & style furniture
    • Signage
      • Storefront Hanging Sign / Window Sticker
    • Website

While I have completed everything on the list, my project management and time management had to be looked at a few times. At the beginning of the project I sat down and came up with a schedule, giving tasks some due dates. Throughout the course of our 13 week trimester, I have had to change the due date for particular deliverables a few times as I had not completed them as I had previously scheduled. For example, I had originally planned to do the filming and editing of the ad in week 9 but due to my planning and organisation (finding a cafe and getting permission to film their, scheduling for when both myself and my cameraman were available, etc.) we didn’t do the filming until week 11/12.

Most times I start a project I just want to get straight into the moodboard research, styles, and concepts and stuff and I kind of skip past the project management step. Therefore, for any future projects I need to put more thought into the planning process. One way I can do this is by thinking through each deliverable a bit more and if there are things I need to set up before each one can be started. I should also think through each item I’m putting on the deliverable list (and desirable list) – is it necessary? does it suit the project? how can it be used? will it benefit the final product? I just need to ask and list out more questions as I think through the task list.


Studio 3 – Schedule & Budget

Design, Graphic Design, Marketing

Some of the things we have been learning throughout the trimester is writing up schedules (and sticking to it…) and a developing a budget for the project. This is my schedule, not sure how well I’ve done with it but I seem to be on track. I also feel like there are more things I’ve been working on each week but this is what I set out to do.

Screen Shot 2016-08-02 at 10.30.17 PM

To keep track of all of the tasks I have to complete and when I need to have them done by, I am also using the app Wunderlist. This app is a great to do list and I have it on my MacBook and my smartphone. It lets me allocate all the tasks I need to have done for my project (also add subtasks & any notes) and tick them off as I complete them.  It will also send me a reminder when a task is due.

If you want more information check out their website here – Wunderlist.

I also did a bit of research and have come up with a budget. When you sit down and add everything to the list and add it all up it is really quite expensive, especially to put ads in magazines (p.s. some costs and quantities are estimates calculated by myself).

Screen Shot 2016-08-02 at 10.53.30 PM

If you think anything I’ve put down looks wrong or want to know where I got my prices be sure to let me know 🙂

– KH

Studio 2 – Time Management

Graphic Design, Studio

This tri we are focusing a lot on our time management and scheduling. For the first project we have to come up with a 5 week schedule that allocates time for each of the tasks and use a timesheet to keep track of how much time actually spent on the project. I’ve been working on that and I have a lot of spare time where I can be working on this project. I just have to make sure I do that otherwise I will waste a lot of time and be rushed to get it finished at the end. Fingers crossed that won’t happen. I just need to get myself out of holiday mode and back into uni mode.

At the moment I’ve tried to block in when I will work on each task for both research, experimentation and the final piece. This is bound to change (probably due to procrastinating) but I will try and stick to my schedule. This is theoretically what my weekly schedule will look like. I think my time estimations will most likely be wrong but I can adjust these a little bit as I go. I might try and look at the schedule at the end of each week and see if I should cut back any of my allocated ‘sessions’ or if I need to add some more.

Chances are that during the week things will come up and I won’t be able to do any work when I’ve allocated it to be a Studio 2 project session. At this stage I’ve left Sunday free to allow for the possibility of having to do some extra sessions.

Screen Shot 2016-02-21 at 11.15.38 AM

This is the time sheet I’ve set up to keep track of how much work I do and what I’ve worked on.

Screen Shot 2016-02-21 at 11.11.33 AM